Have you been left in charge of organising a fabulous Hen or Stag do abroad, for your favourite bride or groom? Yeehaa! What a fun responsibility. Don’t worry, you have got this – and you have come to exactly the right place for some astonishingly good advice!
First Things First – Agree On A Date
Your bride or groom are going to have enough on their plate, planning and preparing for their upcoming wedding and the idea is to bother them as little as possible with the preparations for their hen or stag party.
One of the few details you will need to confirm with them however will be the most suitable dates for the trip. This will be the very first, detail to establish in your planning process.
Factor in applying to employers for leave as well as working around other commitments. For many of us taking time out from work and family takes a lot of negotiation! Another obvious consideration is the importance of a little recovery time between the hen or stag do and the big day itself.
Start a round robin to discuss dates with all key guests who will be on the trip. This will enable you to narrow down the possibilities and nail the date that the majority are able to attend.
Discuss The Budget
Once the date is agreed with the bride or groom to be, you can pretty much cut them out of the loop and get to business planning the details. It’s always an awkward topic, but it is sensible to discuss budget with the group at this stage, before you get too carried away!
Choose The Perfect Venue For Your Group
The ideal venue will vary a great deal from one group of friends to the next. If you want to be within stumbling distance of clubs and bars, then a large town or city will be your best bet. However a group seeking a relaxing and luxurious pre wedding break would be better off booking a stay at a retreat like La Finca Paradiso where they can be pampered and looked after in the most glorious and indulgent surroundings! La Finca Paradiso is also a magical backdrop for any event or party…
Personal Details – Gather a list of everyone’s details, including names, email addresses and mobile numbers and forward a copy to each guest way in advance. This will enable you all to stay in touch before, during and after your trip, helping you to locate one another whilst travelling and abroad, as well as helping to cement new friendships following your mini break!
Packing – make life easy for everyone by giving them heads up about essential items they will need on the trip, consider any must have accessories, items or pieces of equipment that should be packed!
Itinerary – Get the planning out of the way before you leave, by researching and organising the bulk of your activities, sights and destinations in advance. If some of the guests travelling with you have not met before, be sure to include a few icebreakers early on as these will help everyone to feel at ease and get the group bonded straight away.
Have a copy of the itinerary printed off for each guest, and hand it out at the start of your journey.
Great Organisation – Your careful organisation will pay off, by giving the entire group and hen or stag do great structure; helping to make sure that you all have an absolute blast, from beginning to end!